AUDREY & ANGUS WEDDINGS AND EVENTS TERMS & CONDITIONS*
The following represents the Terms and Conditions of business between Audrey & Angus Weddings and Events and the Wedding Couple/ Event Contact. Upon signing the below you are agreeing to the costs, inclusions and conditions and will be legally bound by them.
This contract follows your confirmation to request and secure Audrey & Angus Weddings and Events to assist in the planning and execution of certain elements pertaining to your Wedding or Special Event.
It is my understanding that you will retain Audrey & Angus Weddings and Events as a professional event planning service and under your direction, guidance and assistance, Audrey & Angus will provide the appropriate planning and execution of the services outlined.
1. AUDREY & ANGUS WEDDINGS AND EVENTS RESPONSIBILITY:
1.1 Upon accepting this contract you agree that the commitment by Audrey & Angus Weddings & Events to you includes all items and services as outlined in the itemised invoice issued.
1.2 Your Audrey & Angus Planner understands their role will be that of a professional advisor and coordinator. The event contact will make all final decisions pertaining to the selections of suppliers/service providers
1.3 Your Audrey & Angus planner will use their judgement when taking action in regards to late changes, weather, tardiness and non performance based on the situation, time limitations and/or your wishes.
1.4 Audrey & Angus act only as an independent contractor brokering the contracts between the supplier/service provider and the event contact. You the client and the supplier/service provider are the contracting parties.
1.5 In the event of any supplier/service provider’s cancellation, Audrey & Angus Weddings and Events may substitute a new supplier/service provider with or without advance notice at our discretion. Any additional costs incurred will be payable by you the client.
1.6 The bridal couple gives permission and shall allow Audrey & Angus to use any photograph of them, the wedding ceremony/reception/ or event setting for viewing on our website and related social media outlets for promotional purposes only. Audrey & Angus will obtain written consent from your photographer for the use of their professional images. The photographer will be credited for each photo. The couple will be contacted for permission and written consent for use of images for any other form of advertising other than publication on www.audreyandangus.com and various social media channels linked to the business.
1.7 Audrey & Angus Weddings and Events gives permission and shall allow the couple to use any photographs/videos in which the event/wedding planner appears.
2. EVENT CONTACT RESPONSIBILITIES:
2.1 The bridal couple is responsible for paying suppliers directly and a separate contract should/will be obtained. All suppliers/services contracts will be between the event contact and the supplier/service provider as outlined in the itemised services included.
2.2 The bridal couple is responsible for payment to Audrey & Angus as per this contract. In the event payment has not been received within ten (10) working days of the date of the invoice, Audrey & Angus Weddings and Events reserves the right to cancel the contract and your event date & time may be re-booked by other parties, without exception and without notice. Payments will still be due in accordance with the cancellation policy in 5.3.
2.3 The bridal couple is responsible for providing Audrey & Angus with all relevant contact details pertaining to any pre organised arrangements. This includes any scheduled time tables, package inclusions and any other relevant information as required.
2.4 The bridal couple is responsible for notifying Audrey & Angus of any changes or amendments required in a timely manner. Audrey & Angus will not be held liable to any changes made by you or your selected service provides. Any cancellation or amendment fees will be payable by the event contact.
2.5 The bridal couple is responsible for any relevant travel expenses incurred by your Audrey & Angus planner during the organisation stages or on the event date that is more than an 60km round trip from the Audrey & Angus office at Yowie Bay, NSW. These expenses may include petrol, parking fees, tolls, and if required airfares, overnight accommodation and meals and will be determined by Audrey & Angus in it's sole discretion.
2.6 The bridal couple will be invoiced by Audrey & Angus for any parking expenses or tolls incurred whilst on location at your chosen venus. This is applicable for both required site visits and while on location for your event day for up to two (2) vehicles. Audrey & Angus will endeavour to avoid these parking fees where possible.
2.7 All routine office expenses incurred by Audrey & Angus will be paid by Audrey & Angus, however, any costs incurred for long distance or international phone calls, postage and other administration such as excessive printing or photocopies necessary to fulfil this agreement as determined by Audrey & Angus in it's sole discretion will be payable by you the client.
2.8 In the circumstance that Audrey & Angus is required to, or forced to, exceed our time on location that extends past the agreed contracted hours, you will be invoiced post event for this additional time on location at the hourly rate.
3. HIRE/RENTAL AGREEMENT:
3.1 All hire items fees are payable in addition to planning and coordination packages.
3.2 All quotations for Audrey & Angus hire items are subject to availability at the time of booking.
3.3 All prices quoted are for single day hire.
3.4 Delivery, set up & dismantle fees are additional and will be quoted on pending the delivery location and set up required. All hire items will be collected from associated venues either on or the next working day after the event unless a prior arrangement has been made.
3.5 Selected items can be collected from the Audrey & Angus office at Homebush West, Sydney. An appointment time will be arranged for the pick up and return of hire items 1-2 days pre and post event or unless otherwise discussed.
3.6 To confirm a booking with Audrey & Angus, you are required to read through the quotation provided carefully ensuring quantities, dates and location details are correct.
3.7 A 30% non refundable deposit of the total hire and delivery cost is required to secure your requested items for your selected event date. Orders will not be confirmed until payment has been cleared and the terms and conditions of hire contract has been signed and returned.
3.8 If your booking for hire items is made within ten (10) working days of the event date payment will be required in full.
3.9 Final payment and re confirmation of delivery/pick up details is required five (5) working days prior to your event date.
3.10 In the event of cancellation, Audrey and Angus will retain the 30% booking fee plus the balance of the hire fee if the cancellation is within five (5) working days of your event.
3.11 Upon signing the terms and conditions of hire, you are responsible for any damages sustained to items during the hire period.This also applies to any items not returned at the end of the hire period.
3.12 In the event of damage or loss, an invoice for itemised repair or replacement costs will be provided to the hirer for payments to made within thirty (30) days. If any products are returned in an unclean state, a cleaning fee will apply at the sole discretion of Audrey & Angus Weddings and Events and equal to the cost to Audrey & Angus Weddings and Events for cleaning .
3.13 If items are returned late an extended hire fee will apply. This will be charged at 20% of the original single day hire fee for each day the item is overdue.
3.14 In the event of wet weather, Audrey & Angus will re locate all hire equipment to an alternate destination. There will be no compensation offered for change of venue or if Audrey & Angus can not fulfil the agreement due to poor weather. Audrey & Angus will use their judgement when taking action in regards to late changes, weather, time limitations and/or your wishes.
4. DEPOSIT AND PAYMENTS:
4.1 A non refundable 30 % deposit is payable within seven (7) working days of accepting of this contract to secure a booking with Audrey & Angus Weddings and Events for your selected event date. Services will not commence until this payment is received and cleared.
4.2 A 50% progress payment of the total balance payable to Audrey & Angus is due ten (10) months prior to the event date, or for shorter lead time, within ten (10) working days of the signing of this contract. The remainder of the total balance payable to Audrey & Angus is due six (6) weeks prior to the event day.
4.3 In the case of any booking for an event date of less than six (6) weeks from the date of this contract, full payment of the agreed planning/coordination package and it's inclusions as outlined will be payable immediately wit the signing of this contract.
4.4 A suitable payment plan can be arranged on a monthly basis, if required.
4.5 Payment Policy:
Audrey & Angus Weddings & Events accepts Bank transfer. Services will not commence until funds have cleared.
BRANCH : ANZ
ACCOUNT NAME : AUDREY AND ANGUS
BSB : 012-172
ACCOUNT NO: 467051282
ABN : 69451098590
5. CHANGE / CANCELLATION:
5.1 This agreement can only be modified in writing and all changes must be agreed and signed by all parties, or by the acknowledgment of email received by both parties.
5.2 In the event the client is forced to change the date of the event, every effort will be made by Audrey & Angus to transfer location reservations, suppliers, service providers and all arrangements necessary to the new date. The event contact agrees that in the event of a date change any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of you as the client. There may also be additional charges above and beyond those set in the original contract. The event contact further understands that last minute changes can impact the quality of the event and that Audrey & Angus can not be held responsible for these compromises in quality. If the event contact changes the date/location of the event and this results in Audrey & Angus Weddings and Events being un able for any reason to provide the services as originally outlined, then Audrey & Angus will be released from all contract obligations and shall in no way be held responsible or liable for non-performance. In this case cancellation fees still apply.
5.3 Cancellation by the Wedding Couple/ Event Contact: In the event of a cancellation, the following cancellation fees apply :
If cancelled from the date signed on this contract up to but not including four (4) months prior to your event date : You will be required to pay 30% of your total agreed package cost.
If cancelled within four (4) months of your event date : You will be required to pay 50% of your total agreed package cost.
If cancelled within one (1) month of your event date : You will be required to pay 75% of your total agreed package cost.If cancelled within fourteen (14) days of your event date : You will be required to pay 100% of your total agreed package cost.
5.4 Cancellation by Audrey and Angus: Should Audrey & Angus be unable to perform any specific tasks in the planning of a wedding or event, due to death,illness, hospitalisation or any other event beyond the control of Audrey & Angus, the value of time not expended will be refunded and we will do our best to find a substitute Planner to fulfil the commitment to the best of our ability. Other than to the extent of the refund of the value of time not expended, the event contact will have no claim against Audrey & Angus Weddings and Events.
6.1 The event contact and its representatives agree to accept any and all liabilities that may be associated with the event being held, including but not limited to personal or bodily harm of guests or damages and holds Audrey & Angus harmless from the same.
6.2 Each vendor or supplier hired for your event is responsible for their own liability insurance necessary to protect you the client and it's representatives for this event.
6.3 Audrey & Angus Weddings and Events will always endeavour to find the best and most reliable suppliers as requested. We cannot be held responsible for any supplier/service provider’s performance or product.
6.4 Audrey & Angus is not responsible for any circumstances preventing the event to happen, including as to fire, flood, earthquake or any other natural or human acts. If the event is forced to be cancelled due to an act of god or any other circumstance beyond the control of Audrey & Angus, Audrey & Angus will only require payment for the expended time spent planning and any non refundable out of pocket expenses for items already purchased and is otherwise released from any other claim by the event contact
7.1 If a in the event a dispute arises relating to this agreement, the parties will follow this procedure before pursuing any other remedy:
7.2 The parties will promptly meet to attempt, in good faith, to negotiate a resolution of the dispute.
7.3 If within thirty (30) days after that meeting, the parties have not resolved the dispute, they will submit the dispute in good faith to mediation in accordance with the rules of the agreed nominated organisation and will bear equally the costs of the mediation.
7.4 After a mediator is appointed, the parties will participate in good faith in the mediation.
Please complete the below. By completing this you agree fully with this contract which you have read and understand.